For teams running rosters, time, payroll & care

Get every workforce decision right — before it becomes pay.

Your roster, time, HR, and payroll systems each do their job. The mistakes live between them. Smartta checks the decisions flowing across those systems — catching errors while they're still cheap to fix, and keeping the proof ready for whoever asks.

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Works with the systems you already run
DeelDeputyXeroMYOBEmployment HeroHumanforceKeyPayNoahFace
The problem

The expensive mistakes are the ones nobody decided to make.

No one chooses to underpay a worker, roster an expired credential, or let agency premiums drift. It happens in the gaps between systems — quietly, every cycle, until it's big enough to hurt.

It leaks quietly

Small errors compound at payroll scale

One misapplied award rate across one site becomes a six-figure correction. Overtime drifts. Agency premiums stack. By the time it's visible in a report, it has been repeating for months.

You find out last

Problems surface when it's too late to choose

Issues show up in reconciliation, at audit, or in a regulator's letter — when every remaining option is expensive. Pay week shouldn't feel like bracing for impact.

Proving it takes a project

"Why was this paid?" has no quick answer

The answer lives in five systems and three inboxes. Rebuilding one decision for an auditor takes days. Rebuilding a year of them is a forensic engagement.

People who show up for a shift deserve to be paid right. And the teams who carry payroll shouldn't need a forensic project to prove they did it properly.
Why Smartta

Built for the people who carry pay week.

We've sat with the payroll leads who own outcomes their systems can't see, and the operations managers who learn about a staffing gap after the shift. The problem was never effort — it's that no system checks the decision that crosses all of them.

So that's what we built. Smartta connects to the systems you already run and checks the decisions between them — every cycle, automatically, with the proof recorded as it happens.

122+

Modern Awards encoded as executable, versioned rules

10+

Pre-built connectors — no rip-and-replace

5

Core workforce system types connected

1

Evidence trail behind every governed decision

How it works

Three steps. Not a migration.

1

Connect your systems

Pre-built connectors bring roster, time, HR, payroll, credential, and care data into one current view. Your systems stay exactly where they are.

2

Choose the decisions to check

Time-to-pay, credentials, care minutes, payroll handoff — switch on the decisions that hurt most. Smartta runs the rules continuously: pass, flag, or gate.

3

Run with proof on

Exceptions route to the right person with the rule and the fix attached. The Evidence Ledger records who decided what, why, under which policy, with what outcome — automatically.

Most checks pass silently. Your team only sees the decisions that need them.

What that looks like

Thursday, 4:52pm. Payroll export in eight minutes.

A public-holiday shift was rostered in Deputy, clocked through NoahFace, and approved from a manager's inbox. It's now one line among thousands in the pay file.

Shift rostered · Deputy→ Clock-in · NoahFace→ Holiday rule · Award→ Manager override · Inbox→ Pay line · Xero
GATE

Smartta holds the line before export. The public-holiday penalty rate was applied at 1.0× instead of 2.5× — a $127.50 underpayment that would have repeated for every worker on that roster pattern. The fix is attached, the resolution takes minutes, and the whole decision — who, why, what data, which rule version, what outcome — is already in the Evidence Ledger.

Without the check, this surfaces months later in reconciliation — or years later in a remediation program. Workforce systems record what happened. Smartta proves why it was allowed.

What's at stake

Two versions of pay week.

Without the checks

  • Errors surface in reconciliation, audit, or a remediation program — after they've compounded
  • Overtime, agency premiums, and credential gaps drift quietly between systems
  • "Why was this paid?" takes days per decision to answer, rebuilt by hand
  • You learn about exposure from a letter — with criminal wage theft laws now active

With Smartta

  • Issues are flagged or gated before payroll export, while they cost minutes instead of months
  • Exceptions arrive with the rule, the data, and the fix attached — resolved same day
  • The proof assembles itself as work happens — auditors answered in minutes
  • Pay week gets boring. That's the point.
Where to start

Start with the decision that hurts most.

Each Smartta app governs one high-risk decision across your existing systems. They all run on the same connectors and Evidence Ledger — so the second app is dramatically easier than the first.

Live

Care Minutes

Track care-minute delivery against AN-ACC targets continuously. See where you're exposed and whether the staffing picture will stand up when reviewed.

Free provider check →
Live

Payroll Governance

Shadow wage validation against award rules before payroll export. Catch underpayments and misapplied rates before they spread.

Request a walkthrough →
Coming soon

Time & Pay Control

Bridge what was rostered, what was worked, and what was paid. Surface the mismatches that create clean-up and avoidable cost.

Learn more →
Coming soon

Credentialing

Monitor qualifications continuously and gate issues before an unqualified worker reaches the floor.

Learn more →
When AI joins your team

AI is starting to act on your workforce. The same checks apply.

Whether a decision is made by a person, a system, or an AI agent, it passes through the same boundary — checked against the same rules, recorded in the same ledger.

Ask across your systems

Plain-English questions over payroll, rostering, credentials, and care data — sites below target, expiring credentials, overtime trends — without pulling reports.

Agents face the same checks

When AI recommends or acts, the action gets the same pass / flag / gate decision and writes the same evidence as a human workflow.

Governed context, built in

Connected systems become safe, governed context for assistants and agents — MCP native.

Automation should scale your operation — not your mistakes.
Why now

The price of an unchecked workforce decision just changed. Intentional underpayment is now a criminal offence in Australia. Care delivery and staffing scrutiny is increasing. AI is starting to influence — and execute — workforce decisions.

The teams that move faster will be the ones who can show how decisions were made — and prove they were checked.

Where this ends up

Calm pay cycles. Covered shifts. Answers in minutes.

That's what it looks like when every workforce decision is checked before it executes — and the proof writes itself.

Contact Sales Start with a free care-minutes check →

Building your own workflows? The Engine API runs the same checks inside your systems. · Browse the App Marketplace.

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